You can’t have a company without data right? Whether it’s a list of donors for your non-profit, or the medical records of the patients at your healthcare practice, ensuring this data is safe, is essential to your business.
That’s why having a data loss prevention, or DLP strategy is a necessary part of your business’s IT plan. Data breaches do occur, not to mention unplanned incidents like power outages or files that were accidentally deleted. Having the right data backups and protections against viruses and malware will keep your business ahead of the curve. You’ll never have to worry about your sensitive information or intellectual property being stolen either.
If you use a platform like G Suite then you know that all your sensitive data is safely stored in the cloud. Today we are going to focus on that platform specifically and all the ways it can be used as a DLP tool.
G Suite Backups
We all know about the importance of backups. Whether you’re in IT or not, you’re probably reminded to save and back up your work constantly. Working with a Managed Service Provider (MSP) will maintain and manage your daily G Suite backups and will recover data at a point in time, should the need arise.
If you’re on a regular and consistent schedule this kind of task might be very easy for you to remember. It might not be so easy for all your co-workers though.
Work can be unpredictable at times. Projects change and priorities shift. Our backups happen automatically. This way your team members aren’t required to take any action for a backup to occur.
Don’t let a hectic day cause you to lose pieces of a project you’ve been working so hard on.
G Suite provides data security controls that contribute to data loss prevention by regulating who has control to what information. This is the kind of thing you can consult with your IT team over to make decisions over permissions. Once you’ve decided who can access what and why, you can hand over the controls to your IT team.
Advanced G Suite data security tools come with a world of possibilities that will help prevent data leaks. You will be able to automate data loss prevention policies, identify and revoke risky third-party SaaS applications, see suspicious login attempts (and successes), and detect malware risks.
Regular Audits, Reports, and Monitoring
Any good IT security strategy must include easy G Suite monitoring, audits, and reporting. It’s your IT team’s responsibility to perform regular audits and reports.
G Suite security reports include stats on DLP policy violations, file and third party app risk scores, and account login activity, to name a few. Depending on your business or industry, you may choose to also track and report on content violations in G Suite as well. These reports could include explicit or inappropriate content and threats of violence. That protects your business and employees on multiple levels.
If you would like more information on G Suite and data loss prevention tools contact The TNS Group today.